Policy and Procedure Manual

1. Policy
   The School of Medicine shall establish a Committee on Student Progress and Program Planning to concern itself with the advancement of students towards graduation and their retention in the student body.
2. Purpose
   To assess the progress of and recommend programs for individual students to meet the criteria for advancement towards graduation and make recommendations regarding dismissal or continued retention within the student body. The Committee shall report such deliberations and recommendations to the Dean and to the Executive Committee of the Faculty.
3. Procedure
   
   1. The Committee shall receive the reports of the course directors, interview those students who wish to modify their course of study or whose progress indicates need for a change in course of study, review the details in executive session, and prepare recommendations for the Executive Committee of the Faculty to be reported by the Committee Chairperson. Reports to the Executive Committee of the Faculty will be made at such time during the academic year as deemed necessary in the best interests of the student and the School of Medicine.
   2. The Committee shall consist of at least seven members of the faculty, none of whom is a department chairperson. Insofar as possible, membership on the Committee should reflect an equal distribution between Basic and Clinical Science faculty who have knowledge of the student body through active participation in instruction. Members shall be appointed to the Committee by the Dean, with the recommendations of the Committee on Faculty Affairs, and shall normally serve for a term of six years. The Chair of the Committee shall be appointed by the Dean. Ex officio members (non-voting) shall include the Associate Dean for Admissions and Student Affairs, the Associate Dean for Curricular Affairs, the Assistant Dean for Curricular Affairs, the Associate Dean for Multicultural Affairs, the Assistant Dean for Educational Development and the Assistant Dean for Student Affairs. The office of the Associate Dean for Curricular Affairs shall maintain records, reports, and minutes of the Committee meetings.
   3. The Committee shall meet at those times during the academic year most appropriate to review the promotion of students and to consider special problems of individual students. The Chairperson shall preside and shall report to the Executive Committee and to the Dean as appropriate. Meetings may be called at the request of the Chairperson, the Secretary of the committee, the Dean, or four members of the committee.
4. Reference
   Constitution and By-laws of the School of Medicine
   Membership List
5. Rescission
   None
6. Review Date Reviewed annually and revised when necessary and appropriate.

Approved: Philip O. Alderson, M.D., Dean, School of Medicine

*indicates reappointment for one additional term

Ex Officio

William C. Mootz, M.D.
Assistant Dean, Curricular Affairs and Academic Records

Michael T. Railey, M.D.
Associate Dean, Multicultural Affairs

Stuart J. Slavin, M.D.
Associate Dean, Curricular Affairs

Gregory S. Smith, M.D.
Assistant Dean, Educational Development

James E. Swierkosz, Ph.D.
Assistant Dean, Student Affairs

L. James Willmore, M.D.
Associate Dean, Admissions and Student Affairs